How much does When I Work cost?

When I Work pricing: $2.50/user/month. Free trial.

What does When I Work integrate with?

When I Work integrates with Gusto, QuickBooks, Zapier.

Is When I Work a good tool for home care agencies?

When I Work holds a 4.4/5 rating on G2 based on verified user reviews. Read user reviews and compare alternatives on Carezano to evaluate fit for your agency.

Carezano

When I Work Review 2026: Pricing, Features & Alternatives | Carezano | Carezano

When I Work

Simple employee scheduling at $2.50/user for shift-based businesses.

Software · Scheduling Staffing

Quick Facts

2010
Founded: Minneapolis, MN
Headquarters: 200-500
Employees: Per user/mo
Price Range: 4.4/5
Rating

Service Lines

Non-Medical Home CarePrivate Duty Nursing

When I Work Pros & Cons

Strengths

Very affordable — $2.50/user/month
Clean mobile app — easy for caregivers
Quick setup — operational in hours

Considerations

Not healthcare-specific — no EVV or compliance
No home care billing or clinical features
Generic scheduling — no caregiver-client matching

About When I Work

Simple employee scheduling with shift swapping

When I Work Features

Scheduling

Drag & Drop Scheduling

Open Shift Broadcasting

Overtime Alerts

Multi-Location Support

Recurring Schedule Templates

Shift Swap / Self-Scheduling

AI Caregiver-Client Matching

When I Work Pricing

Free trial

$2. 50/user/month.

Integrations

When I Work connects with the following tools and platforms:

Gusto
QuickBooks
Zapier

Compliance & Security

HIPAA Compliant
Data Encryption (at rest)
Data Encryption (in transit)
Role-Based Access Control
Audit Trail

Frequently Asked Questions

How much does When I Work cost?: When I Work pricing: $2.50/user/month. Free trial.
What does When I Work integrate with?: When I Work integrates with Gusto, QuickBooks, Zapier.
What are the main features of When I Work?: Key features include: Drag & Drop Scheduling; Open Shift Broadcasting; Overtime Alerts; Multi-Location Support; Recurring Schedule Templates; Shift Swap / Self-Scheduling.
Is When I Work a good tool for home care agencies?: When I Work holds a 4.4/5 rating on G2 based on verified user reviews. Read user reviews and compare alternatives on Carezano to evaluate fit for your agency.

Top When I Work Alternatives

Home Care Atlas

Home care management software for agencies

Access2Care

NEMT coordination for Medicaid and Medicare members

myEZcare

Affordable home health and home care platform with integrated billing.

iStaffRota

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