When I Work

When I Work Pros & Cons

About When I Work

When I Work Features

When I Work Pricing

Integrations

When I Work connects with the following tools and platforms:

• Gusto
• QuickBooks
• Zapier

Compliance & Security

• HIPAA Compliant
• Data Encryption (at rest)
• Data Encryption (in transit)
• Role-Based Access Control
• Audit Trail

Frequently Asked Questions

What is When I Work?

When I Work is a lightweight employee scheduling and time-tracking tool aimed at small businesses across retail, hospitality, healthcare, and service industries. The product covers shift scheduling (drag-and-drop calendar, templates, copy-forward), shift swap requests (employees handle their own swaps with manager approval), a time clock, team messaging, and basic labor reporting. The pitch is simplicity and price — a few dollars per user per month for a tool that small businesses can set up and

Who is When I Work best for?

Small home care agencies needing simple office-shift / admin scheduling alongside their main agency-management EHR — not a caregiver visit scheduler Built for small home care agencies (<25 office staff); not for caregiver-visit scheduling agencies.

How much does When I Work cost?

When I Work pricing: Plans typically ~$2.50–$8/user/month depending on tier and features. Annual pricing better. Verify current pricing at wheniwork.com.

What does When I Work integrate with?

When I Work integrates with Gusto, QuickBooks, Zapier.

What are the main features of When I Work?

Key features include: Shift Scheduling; Shift Swap Requests; Time Clock; Team Messaging; Availability Tracking; Mobile App.

Is When I Work a good tool for home care agencies?

When I Work holds a 4.4/5 rating on G2 based on verified user reviews. Read user reviews and compare alternatives on Carezano to evaluate fit for your agency.

What are alternatives to When I Work?

Top alternatives include Aaniie, AxisCare, AdaCare, and more. Compare each side-by-side against When I Work on Carezano to find the best fit for your home care agency.

Top When I Work Alternatives

Aaniie

AI-powered home care platform with proactive analytics and Ally AI assistant.

AxisCare

Enterprise-level non-medical home care scheduling and management platform.

AdaCare

Affordable scheduling software with legendary customer support.

Deputy

Workforce management platform with AI scheduling and compliance features.